Sage 200 Extra Accounting

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          Nominal Ledger

          Cash Book

          Purchase Ledger

          Sales Ledger


        Stock Control

        Purchase Orders (POP)

        Sales Orders (SOP)

    Bill of Materials (BOM)

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Home > Sage 200 > Commercials

Sage 200 Commercials


The Commercials module is an optional module with Sage 200 that makes responding to product demands quick, accurate and fully automated.

Manage every element of your supply chain - from stock management, purchase order processing and stock order processing.

■  See the full story of an order, from initial point of contact to order fulfilment
■  Source goods worldwide and record purchases in up to 100 currencies
■  Apply automated authorisation limits and alerts, authorise orders remotely and keep track of any amends or order issues, such as incorrect deliveries.
■  Compile order lists for all your office locations based on purchase orders so you know what stock to order and when
■  Calculate a running total when you’re matching invoice line items to orders
■  Record disputes giving you a full audit trail within the system
■  Get the best deals from suppliers by recording details of price history, price history and lead time
■  Track your stock, identify inactive items and count your most valuable items
■  Manage discounts, promotions and margins so authorised staff can negotiate on prices
■  Control stock items by serial or batch number, include criteria like ‘sell-by’ and ‘use-by’ dates




Sage 200 Commercials forms part of the Sage 200 Suite - software that works across your business covering many activities including accounts, sales, marketing, customer service and support, and industry-specific operations.

Building on the Sage 200 Financials modules, Sage 200 Commercials comprises a number of further modules covering sales and purchase order processing, stock and pricing.


Sage 200 Commercials: Features


  • Sage 200 Price Book allows you to trade with your customers in a fully flexible way. Unlimited and currency aware price bands for each product can be used along with unlimited discount schemes; pricing ‘communities’ can then be created to link in to them.
  • Prioritisation of orders: You can decide which orders are to be fulfilled first, either manually, on a ‘first come, first served’ basis, by prioritising your customers, or by scheduling against deliveries.
  • Repeat and duplicate orders: Cut down on processing time by raising quotations and pro formas and converting them to orders or invoices.
  • Multiple delivery addresses can be quickly chosen, allowing you to meet your customers’ needs.
  • Rapid sales order entry: Simply choose a customer, choose a product, enter a quantity and hit ‘Save’. For simple or batch order entry you will soon appreciate the speed and efficiency that Sage 200 gives you.
  • Full sales order entry option: Switch to full order entry for complete flexibility over each sales order – change delivery address, discounts, record cash with order.

    Add further stock items, non-stock items, additional charges, and comments to the order. You can modify any attribute of an existing line item such as the quantity, price, delivery date, and allocation.
  • Trade Counter sales order entry completes the sales order cycle in one swift routine, allowing you to offer a quick service to your customers.
  • Mix order entry types within your business to suit your needs.
  • Profit Analysis: You can authorise individuals to view the margin of a sales order line – assisting in price negotiation.
  • Discount Analysis: Instantly see how a price has been calculated, even if your business has a complex pricing and discount model.
  • Better customer service: Sage 200 is packed with many more features to help you offer the best service to your customers and therefore keep your competitive edge. For example, custom search categories allow you to quickly locate products to meet your customers’ requirements.

    You can quickly locate and call up any sales order, drilling down to see the exact status in terms of invoices, allocations and dispatches made. Unlimited alternative stock items allow you to suggest alternatives if the chosen item is out of stock.

Supply Chain

  • Choice of delivery addresses:  Orders raised with your suppliers can be shipped to a choice of delivery addresses, including direct to your own customers.
  • 3-way order matching: You can check that each delivery matches your purchase order and supplier invoice, including  multiple orders and delivery note numbers.
  • Full Back-to-Back ordering allows you to run a lean supply chain. You can drill down from Purchase Orders to related Sales Orders and vice versa.

    Flexibility is built into the model: by default, a particular high-value stock item might be supplied back to back from your supplier to your customer, but this can be over-ruled at sales order entry; for example, if you happen to have one of that stock item on hand following a customer return.
  • Suggested Orders: Sage 200 can automatically compile lists of what you should order, based on shortfall (by warehouse, if necessary) and what’s required for back-to-back orders.

    The system will then generate reports to assist in negotiation if required and create consolidated Purchase Orders for you. The whole process can save you a significant amount of time.
  • Order Consolidation: Save paperwork by consolidating multiple Purchase Orders into a single invoice.
  • Unlimited suppliers: You can manage multiple suppliers for full flexibility, while recording a default supplier and cost for each stock item to speed up your purchasing process.

Stock Control

  • Multi-location stock makes it easy to work with stock held in different locations. You can run each location independently in terms of stock levels, purchases and reporting.
  • Serial numbered items: Control high value items, or other items that require a unique ID.
  • Batch numbered items:  Track items that need to be purchased, stored and sold in batches.
  • Units of measure: Buy stock in bulk and sell in smaller quantities, maximising your purchasing power.
  • Organise your stock: Organise your products into Groups for reporting purposes and create custom search categories to help you quickly locate items during order entry.
  • Default fulfilment methods: Customer orders for a particular stock item can by default be fulfilled from your own stock, from a supplier via your stock and from a supplier direct to your customer. These defaults can be over-ruled at the point of sale order entry to allow you full flexibility and to manage exceptions.
  • Alternative stock items: Specify unlimited alternatives to each item to ensure that your customers are never disappointed.
  • Stock takes: You are able to run cyclical stock-takes and only on items meeting your chosen criteria, therefore saving you time. Negative items can be recorded, to reflect 'real world' operation.





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