Sage 200 - Purchase Ledger:

Sage 200 offers total control for managing your customers and suppliers, no matter what currency they trade in. These ledgers are designed to allow you to enter data quickly, by specifying defaults that suit your processes. You can attach all relevant documents to a customer or supplier records, as well as details of individual trading terms. And if you have large volumes of transactions, invoice processing can be batch controlled.

• Quickly locate and interrogate transaction data - All details are within easy reach whether they are related to the financial or commercial ledgers. For example drill down to view the details of an invoice, order or to analyse a transaction under query as well as any transactional notes that may have been recorded.

• Designed for rapid data entry - Both ledgers can be configured with numerous defaults to speed up the data entry process and ensure compliance with agreed terms of business. For example, VAT can be applied automatically at the standard rate but can be changed; and in the Purchase Ledger a ‘For Authorisation’ flag can be set automatically on invoice transactions over a certain value. When entering transactions such as invoices,

colour-coded warnings assist in preventing errors while not interrupting your workflow. In addition transactions
can be batched up and applied to the ledgers at ‘off-peak’ times to optimise system speed.

• Process Foreign Currency transactions - You can trade in up to 100 foreign currencies, setting up each supplier or customer account with an operating currency. Balance and turnover will be maintained in base and foreign currency within the ledgers. Payments and Receipts can be made though the Cash Book or Sales/Purchase Ledgers and exchange rate fluctuations are dealt with by calculating ‘gains’ and ‘losses’ and posting them to specific nominal accounts.

Automate Payments - The Purchase Ledger allows you to quickly identify all invoices overdue for payment and those that, if paid, will qualify for settlement discount.

• Automatic error correction - Should you post a transaction incorrectly; Sage 200 can automate the necessary accounting processes to reverse it, updating the audit trail in the process.

• Comprehensive supplier records - store all details of your suppliers for easy retrieval and drill down to related Purchase Orders.

• Choice of delivery addresses - orders raised with your suppliers can be shipped to a choice of delivery addresses, including direct to your own customers.

• Flexible terms of business - you can specify the terms of your agreement with your suppliers, including early settlement discounts.

• Automated payments - Sage 200 will suggest which payments to make in order to benefit from early settlement discounts Purchase Order authorisation allows you to set limits for supervisor approval.

• 3-way order matching - you can check that each delivery matches your purchase order and supplier invoice, including  multiple orders and delivery note numbers.

• Full Back-to-Back ordering allows you to run a lean supply chain. You can drill down from Purchase Orders to related Sales Orders and vice versa. Flexibility is built into the model: by default, a particular high-value stock item might be supplied back to back from your supplier to your customer, but this can be over-ruled at sales order entry, for example, if you happen to have one of that stock item on hand following a customer return.

• Suggested Orders - Sage 200 can automatically compile lists of what you should order, based on shortfall (by warehouse, if necessary) and what’s required for back-to-back orders. The system will then generate reports to assist in negotiation if required and create consolidated Purchase Orders for you. The whole process can save you a significant amount of time.

• Order Consolidation - save paperwork by consolidating multiple Purchase Orders into a single invoice.