Sage 300 – Accounts Payable

Accounts Payable

Our Accounts Payable software from Sage 300 (Accpac) provides robust accounting features to streamline your entire cash flow process and help you save money. Accounts Payable has a powerful library of accounting and reporting features that facilitate rapid entry of vendor invoices, flexible cash disbursement and full check reconciliation using Bank Services. With this comprehensive financial management tool, you can prioritize payments, negotiate terms, reduce bad debts, all in a timely manner. With its powerful accounting and reporting features, Accounts Payable software makes it easy to manage the detailed information your company requires.

Accounts Payable Capabilities

  • Force or withhold payment of individual transactions, controlling the maximum payment amount, and /or excluding specific vendors.
  • Organize vendor records quickly and easily, and flag inactive records that are retained for historical reporting.
  • Create a new vendor and remit-to location when entering an invoice.
  • Drill down from the vendor’s transactions and payments in Vendor Activity to the originating transactions and payments.
  • Drill down from General Ledger transaction history to Accounts Payable transactions and then to originating Purchase Orders transactions.
  • Accounts Payable software allows you to import transactions from other applications.
  • Automatically distribute invoices to as many general ledger expense or asset accounts as you require by defining distribution sets.
  • Set up and schedule recurring payables for invoices paid on a regular basis and automatically remind staff to process recurring payables.
  • Calculate tax for vendor invoices or manually distribute tax.
  • Track, calculate, and automatically retain a portion of an invoice to handle common billing practices in the construction industry.
  • View your vendor payments by bank range, vendor range, check status, transaction type, date range, year and period range, and check number range.
  • Generate and print system checks for current payables and forced transactions with or without payments advices.
  • Prepay invoices that you have not yet received using Accounts Payable software.
  • Automatically generate separate checks for each invoice or create summary checks.
  • Reinstate invoices by reversing posted checks.
  • Print checks in English, French, and Spanish.
  • Change discount percentages or amounts as required and establish standard payment selection criteria for creating check batches.
  • Keep details of all fully paid transactions and print them when needed.
  • Print a journal of the entries posted in each posting run, listing key pieces of information for tracking each detail.

Vendor Number Change

Don’t let old information slow you down. Increase your ability to quickly change, combine, or copy the numbers you need to run your business with only minimum effort. You’ll boost accuracy and productivity while reducing man-hours and overhead.

  • Boost your accuracy by deleting, maintaining, and renumbering your vendor numbers.
  • Import multiple changes, copy, and combine from one external file.
  • Access multiple change features with the easy-to-use toolbar buttons.
  • Use Change by Example to make multiple changes from one example entry.
  • Works with Accounts Payable, Inventory Control, Purchase Orders, Tax Services, Serialised Inventory, Lot Tracking, Project and Job Costing.

Standard Reports

  • 1099/CPRS Amounts
  • Aged Cash Requirements
  • Aged Payables
  • Batch Listing
  • Batch Status
  • Check Register
  • General Ledger Transactions
  • Posting Journals
  • Vendor Transactions

Accounts Payable helps you easily manage the cash flow of your business

Sage 300 Accounts Payable provides robust accounting features to streamline your entire cash flow process and help you save money. The powerful Accounts Payable library of accounting and reporting features facilitates rapid entry of vendor invoices, flexible cash disbursement and full check reconciliation using Bank Services. With this comprehensive financial management tool you can prioritise payments, negotiate terms, reduce bad debts and keep 1099 and Contract Payment Reporting System (CPRS) information for vendors that are subject to 1099/CPRS reporting, all in a timely manner. With its powerful accounting and reporting features, Accounts Payable makes it easier to manage the detailed information your company requires. Sage 300 also runs through a standard Web browser, so you can handle all your payables – anytime, anywhere – using an Internet browser.

Highlights

  • Accurate management of vendor records

  • Powerful transaction processing

  • Flexible cash disbursement

  • Full multi-currency support using the Multi-currency module

  • Complete, customisable reporting

  • Drill down from General Ledger to Accounts Payable

  • Drill down from Accounts Payable to Purchase Orders

  • Pure Web-based or traditional Sage 300 desktop interface

Accurate Management of Vendor Records

  • Organize vendor records quickly and easily.

  • Create vendor groups for statistical and reporting purposes.

  • Create remit-to locations for each vendor.

  • Create a new vendor and remit-to location when entering an invoice.

  • Establish if vendors are subject to 1099/CPRS reporting and set defaults.

  • Print 1099/CPRS amounts without closing the year.

  • Enter an unlimited number of vendor comments, each up to 250 characters in length, with expiration and follow-up dates.

  • Accumulate vendor statistics and retain that information for as long as you need it.

  • Flag any records as inactive if you want to stop using them on a daily basis, but wish to retain them in the system for historical and reporting purposes.

  • Delete groups of inactive vendors quickly and easily.

  • Maintain vendor e-mail and Web site addresses.

Powerful Transaction Processing

  • Drill down from General Ledger transaction history to Accounts Payable transactions and then to originating Purchase Orders transactions.

  • Identify invoices by invoice number, purchase order number or sales order number.

  • Drill down from the vendor’s transactions and payments in Vendor Activity to the originating transactions and payments.

  • Maintain as many open batches of invoice, payment and adjustment transactions as necessary.

  • Import transactions from other accounting systems or applications.

  • Automatically distribute invoices to as many general ledger expense or asset accounts as you require by defining distribution sets.

  • Set up and schedule recurring payables for invoices that you pay on a regular basis.

  • Use the Reminder List capabilities of System Manager to remind staff to process recurring payables.

  • Calculate tax for vendor invoices even when the tax is included in the invoice amount, or manually distribute tax.

  • Trap duplicate invoice numbers.

  • Define optional fields for invoices, vendors and remit-to locations- using the Optional Fields and Validation Tables module.

  • Adjust open invoices during payment entry.

  • Drill down to invoice history during payment entry.

  • Reapply old credits and payments to existing invoices and debits.

  • Apply payments by selecting invoices from a list or by entering numbers directly.

  • Enter the invoice and payment at the same time with cash invoicing.

Check Processing Power

  • Generate and print system checks, with or without payment advices, for current payables and forced transactions that you select for payment.

  • Process cheques to prepay invoices that you have not yet received.

  • Print cheques individually as you enter them, or generate batches of cheques and print them all at once.

  • Generate separate cheques for each invoice, or create summary cheques.

  • Reinstate invoices by reversing posted cheques.

  • Print cheques in English, French and Spanish.

Flexible Payment Controls

  • Hold individual vendor accounts so transactions will not be paid.

  • Force or withhold payment of individual transactions, control the maximum payment amount and/or exclude specific vendors.

  • Change the discount percentage or amount as required and establish standard payment selection criteria for creating check batches.

Powerful Audit Trail Capabilities

  • Keep details of all fully paid transactions and print them when needed.

  • Print a journal of the entries posted in each posting run, listing key pieces of information you can use to track each detail.

  • Keep complete transaction history for as long as you choose.

Full Multicurrency Accounting Support Using the Multi-currency Module

  • Enter, post and report transactions in any currency your company uses.

  • View account balances and print key analysis reports in both vendor’s source currency and your functional (home) currency.

  • Apply cash to invoices in any currency and recognize exchange gains and losses at the same time as invoice settlement.

  • Calculate unrealised gains and losses for open transactions as exchange rates fluctuate.

Integrated Solution

  • Integrate with other business applications, such as General Ledger and Purchase Orders, to make a comprehensive financial management system.

  • Create general ledger batches directly in the Sage 300 General Ledger or create batches that are ready to import to a general ledger at a remote location.

  • Use with Bank Services for true bank statement reconciliation, facilitating the management of multiple banks and bank information. Bank Services integrates with Accounts Payable and Payroll to track checks, handle the reversal of checks and keep an audit trail of all payments.

  • Use with Tax Services to handle all tax computations and reporting, and maintain all tax authorities and tax classes.